Exhibitor Information

Exhibition stands for this event start from £140 + vat. Please see prices below:

• Single stand - £140 + vat
• Double stand - £280 + vat
• Triple stand - £420 + vat
• Single 13 amp power socket - £50 + vat

Payment is due in full at the time of booking. Payment can be made by credit/debit card and you will receive a receipted invoice. If you require power to your stand, please remember to book this too.

Exhibition stands are allocated on a first come, first served basis. The organiser reserves the right at any time to re-arrange the stand layout or allocation and compensation will not be given.

Your exhibition stand package contains the following: 

• A single stand space measures approx. 2m x 1.8m and all stand spaces include 1 x 6ft table, black tablecloth and two chairs. Please note sizes and quantity of furniture differs according to number of stands booked.
• Business name and link to your website from the Business Showcase website page.
• An exhibitor listing in the the exhibition programme.
• Social media promotion and digital assets.

Purchase of power sockets:

• An electrical engineer will install plug sockets at stand locations to be used for one piece of equipment where a purchase of a socket has been made. This is not intended to be used with any further extension cords that increase the number of sockets due to the risk of tripping the socket installations as per their specification. The electrical engineer will perform checks / monitoring to make sure the system is set up correctly. We suggest if you intend to use multiple pieces of equipment several sockets would be needed to accommodate this.

Exhibitors can set up their stand from Wednesday 26 February between the hours of 2 - 8pm and on Thursday 27 February between the hours of 7 – 9.30am

Please note: All exhibition stands must be fully set up by 9.30am

Doors open at 10am

Car Displays/Vehicles -  any stand that has heavy equipment/vehicles MUST set up the day before (Wednesday 26 February) - between the hours of 10am - 1pm. Once these stands are in place, access can then be permitted to the remainder of the floor space. Please note - vehicles should have the minimum amount of petrol/diesel and drip trays must be placed underneath.

Please note - for exhibitors delivering/dropping equipment/exhibition stand collateral off, please turn right after the grandstand entrance and proceed round to the Clock Tower (the back of the exhibition hall/grandstand). Items can be offloaded here and you will then be asked to move your vehicle to a suitable parked location.

No exhibitor may dismantle, pack away or abandon their stand until the event has finished at 4pm. The exhibitor must ensure that all exhibits are removed from the premises by 6pm. Failure to do so may render you liable for additional costs incurred in storing and handling the said exhibits together with additional site rental costs imposed by the venue and/or their contractors.

No refunds are available for any cancellations.

Please ensure that a copy of your Public Liability Insurance and a risk assessment document for your exhibition stand is available for inspection on the day.

Product sampling is permitted providing that prior notification has been submitted to the Business Doncaster Team. The type of product and method of sampling that you wish to undertake should be indicated on your booking form with details fully covered within your risk assessment document.

All food sampling must be bite sized and served in single units. Samples must be offered as free of charge and suitable disposable utensils (e.g. cocktail sticks) must be provided for visitors use and provisions must be in place to ensure that utensils are not reused.

Any dishes that consist of multiple parts and/or are served on a plate or other receptacle that require the use of cutlery will not be considered as sampling. Any exhibitor that wishes to carry out food sampling will be required to provide a copy of their basic food and hygiene certificate (which must be dated within the previous three years).
 
Any exhibitor who fails to provide a valid basic Food and Hygiene certificate (dated within the last three years), the public and employee liability insurance certificate & a risk assessment document will not be permitted to operate within the venue.

FREE car parking is available for exhibitors in front of the main entrance to the Racecourse and the Car Park opposite the Grandstand on Leger Way.

Please note - for exhibitors dropping equipment/exhibition stand collateral off, please turn right after the Grandstand entrance and proceed round to the Clock Tower (the back of the exhibition hall/grandstand). Items can be offloaded here and you will then be asked to move your vehicle to a suitable parked location.

FREE car parking is available opposite the Grandstand on Leger Way.

Doncaster Racecourse is fully accessible for disabled visitors including disabled toilet facilities. If you require any assistance at the venue, stewards and event organisers are available to help.

PLEASE NOTE ️Doncaster Racecourse is a card-only venue – no cash will be accepted on the day. ️

Refreshments will be available on the first floor within the Racecourse and Exhibition Hall.

Please note that refreshments are NOT free of charge.